Texas Apostille
Service

Are you on a tight State of Texas apostille certificate or Texas authentication certificate document filing deadline?

Feeling a little confused and stressed out about the whole Texas Secretary of State Hague Apostille Convention apostille, authentication, legalization, and attestation document filing process and requirements?

Don’t worry your pretty little head off because we’re going to explain in detail exactly how the entire Texas document apostille and Texas document authentication processing works from start to finish.

We’ll do this with easy to understand how to videos that you can watch and with two different step-by-step flow chart graphics that can be seen below on this page.

We’re also going to explain some of the industry myths and the three most common reasons why your documents could be rejected by the State of Texas during the expedited Texas apostille and authentication filing process.

Texas Secretary of State
office building

First off the Texas Secretary of State building is located at 1019 Brazos Street, Austin, TX 78701.

It is the only location in the world where you or your company can be issued a Texas apostille certificate or Texas authentication certificate on personal, business, or corporate legal documents to be used in any foreign country.

This means there are no other satellite or local branch offices located in Texas (not Dallas, Fort Worth, Plano, Arlington, Irving, Houston, Amarillo, Abilene, Lubbock, San Antonio, Corpus Christi, Laredo, or El Paso) or anywhere else in the United States.

A U.S. foreign consulate, consular, consul, or embassy office or a notary public does not and cannot issue or create a Texas apostille certificate or Texas authentication certificate on any type of legal document.

You cannot email, scan, fax or text your documents anywhere to receive a Texas apostille certificate or Texas authentication certificate.

Most people think there legal documents will physically receive an apostille stamp or apostille seal (like a ink stamp that a public notary places on a legal document) from the Texas Secretary of State’s office on their documents, which is incorrect.

Below are actual examples of what a Texas apostille certificate and Texas authentication certificate will look like.

Your successfully apostilled or authenticated Texas document will come back to you from the Texas Secretary of State office stapled with a 8 ½ x 11 printed out apostille certificate or authentication certificate  attached to it by the TXSOS.

Please be aware that if the staple comes out of your Texas apostille or authentication certificate the foreign government or entity that requested and required you to get a Texas apostille or Texas authentication could possibly reject your document when you try to file it with them.

China consulates and the Chinese embassy in Washington D.C. for example will regularly reject people’s and companies documents solely for this little minor snafu.

So please be careful when handling your Texas apostilled and Texas authenticated documents because we don’t want you to have to go through this entire document legal process again.

Texas apostille certificate example. 
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Texas authentication certificate example.
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Texas apostille certificate example. 
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Texas authentication certificate example.
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Please note you legally agree by signing and sending us our apostille order form that Apostille Texas will receive our full Texas apostille and authentication services fees and their are no refunds if your documents are not accepted for any reason by the Texas office of the Secretary of State. 

We hope this never happens to you and it’s why we’ve spent thousands of hours of time to create this massive website to explain in great detail the exact steps you must follow.

Your legal documents must be mailed to us and they must be the original documents meaning no photocopied documents if the documents are classified as Texas recordable documents.

What’s a
Recordable
Document?

Recordable documents are such things like Texas birth certificates, Texas death certificates, Texas marriage licenses, Texas marriage certificates, Texas divorce decrees, Texas divorce certificates, Texas probated wills, Texas judgments, Texas vehicle title histories, Texas criminal history records, and Texas cremation certificates.

What’s a
Non-Recordable
Document?

Non-recordable documents are such things as a college/university, high school, middle school, and elementary school diplomas, degrees, grades, transcripts, and attendance records, criminal background checks (police, sheriff, TXSOS, TXDOT), powers of attorneys, trusts, adoption, utility and phone bills, bank, credit union, stocks, bonds, investment, and insurance statements, immigration, bill of sales, affidavits, agreements, Articles of Incorporation, Certificate of Free Sale, contracts, translations/translated documents (the documents that you send us can be in any language they don’t have to be in English), copies of photo identification (driver’s license, visa, passport, permanent resident card, state or military issued ID card), business or corporation related documents that need to be apostilled or authenticated they must be properly notarized first by a Texas notary public before you can mail them to us to rush apostille or authenticate file them on your behalf.

Please note that the notarization on your non-recordable documents cannot be done by a notary public licensed in any another U.S.A state or country.

Only a Texas notary public can be used.

Meaning your non-recordable documents will be rejected by the Texas Secretary of State office instantly if your documents are notarized by a non-Texas notary public.

On any non-recordable documents the Texas notary public that you use must write on your document or attach a piece of paper to your document that has this exact Jurat or Acknowledgement verbiage shown below to receive an Texas apostille certificate or Texas authentication certificate on your document.

If this Jurat or Acknowledgement (only choose one) notary public verbiage below is not written on or attached to your non-recordable document your document will be rejected by the Texas Secretary of State office when we go to file it for you with the state.

Jurat:

State of Texas
County of
Sworn to and subscribed before me on the day of (month) (year),
by (name of signer).

Texas notary public signature

Seal

Or

Acknowledgement:

State of Texas
County of
Before me, (notary public name), on this day personally
appeared (name of signer), known to me or proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same of the purposes and consideration therein expressed.

Given under my hand and seal of office this day of (month), and (year).

Texas notary public signature

Seal

We recommend that you put this Texas notary public Jurat or acknowledgement verbiage on all your non-recordable documents.

On our Texas State apostille order form PDF that can be downloaded further down on this page we also include this exact Texas notary public verbiage on the second page of the apostille order form.

We did this so you can easily print that page out and show it to a Texas notary public if putting the verbiage on the documents beforehand is not possible for you or your clients.

The second most common reason why documents we attempt to apostille for our customers get rejected is because of common Texas notary public errors.

When a Texas notary public notarizes a non-recordable document that will be used to apply to receive a Texas apostille certificate or Texas authentication certificate on it the Texas notary public must always do five things.

Five Things Your
Notary Must Do

1) A Texas notary public must place their non-expired notarial stamp on any non-recordable document. 

The Texas Secretary of State prefers the Texas notary stamp to be placed on the same page of where the document holder signed.

But a separate piece of paper can also be attached to the non-recordable document with the notarization on it or the notarization can be placed on the backside of the document if there is no space on the frontside to do it. 

2) A Texas notary public must write the date of when they witnessed the person signing the document in and around the notarial acknowledgment area.

This means it doesn’t matter if a date is already listed within the body of the legal document.

A Texas notary public must write down on the document the date of when they witnessed the document being signed in there presence somewhere next to where they placed their notary signature and Texas notary public stamp.

If this is not done the Texas Secretary of State authentications unit will reject your document.

3) A Texas notary public has to print and sign their name on any type of document exactly how their name is spelled out on their official Texas notary stamp for each and every document that you want apostilled or authenticated in Texas.

If the Texas notary public signs or prints their name on a document differently then what is listed on their Texas notary stamp the State of Texas Secretary of State office can reject the document.

Example a Texas notaries stamp says Steven Michael Johnson on it but the notary by prints and signs their name on your document as Steve M. Johnson. In this instance your documents could get rejected by the Texas Secretary of State because of this error. 

4) The required notary jurat or acknowledgement verbiage on all non-recordable documents must be written or typed out 100% in English and in no other foreign language.

The document that you want to receive a Texas apostille certificate or Texas authentication certificate can be in any non-English language.

But the entire (not just some of it) Texas notary public jurat or acknowledgement verbiage must be in all English. If it’s not 100% in English the Secretary of State will reject the document. 

5) The signature of the document holder (the person who is signing the document in front of the Texas notary public) or the company employee listed on the document or certified photocopy cannot be an autopen.

An autopen or signing machine is a device used for the automatic signing of a signature or autograph or a photocopy of a signature and an original signature must be used. 

A Texas Secretary of State official may conduct a smudge test where they literally wet there finger and rub the document signature to see if it smudges or not (we’ve seen this done firsthand).

The State of Texas will reject the document if the document signature doesn’t smudge at all and Texas Secretary of State officials will also use a jeweler magnifying glass to check to see if the signature on the document is in fact a photocopy or autopen and not a required original signature on the document.

Below is what a proper Texas notarization (the Texas notary public properly dated, signed, stamped, and created an all English acknowledgement area) should look like on any non-recordable document that you want apostilled or authenticated for Texas.

In this example the notarization was used to receive a Texas apostille certificate on an original Texas college diploma.

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Below you will see the Texas notary public acknowledgement verbiage used on a document that was mailed to us to rush apostille file.

Unfortunately it was rejected by the Texas Secretary of State because there was three different Texas notary public errors made on this one document.

You’ll also see a snippet of the official rejection letter from the State of Texas Secretary of State that we always obtain and email to our clients if their documents ever get rejected.

Any one of these three Texas notary public errors would’ve gotten this document automatically rejected by the State of Texas.

As you can see the Texas notary public did not include the date anywhere within or around the notarial acknowledgement or jurat area, the notary public did not include all of the required jurat or acknowledgement verbiage such as the State of and County of and the before me or sworn to statements and the incomplete Texas notary public verbiage that they did use was not 100% in English.

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The third most common reason why documents that our customers send us get rejected by the Texas Secretary of State office is because the documents we were sent did not originate in the State of Texas.

What this means is the Texas Secretary of State office can only issue Texas apostille certificates and Texas authentication certificates on recordable and non-recordable documents that originated or were issued by a government entity located within the State of Texas.

If your documents were issued from the federal government (FBI, IRS, DOD, USDA, USDOT, FDA, DOE, USPTO, EPA, DEA, USDOC, DOJ, VA, etc.) they can only be apostilled or authenticated at the U.S Department of State office in Washington D.C.

Yes, Apostille Texas can help rush file those types of federal documents for you as well.

For example, let’s say you currently live in the State of Texas but you were legally born in the State of California, you graduated from a college in the State of New York, you got married in the State of Washington, and you got divorced in the State of Florida.

In this scenario you can only receive an apostille or authentication document certificate on your California birth certificate from the California Secretary of State, an apostille on your New York college records from the New York Secretary of State, an apostille on your Washington marriage license from the Washington Secretary of State, and an apostille on your Florida divorce decree from the Florida Secretary of State.

Make apostille document sense?

You contact us and say you
need a document apostilled or authenticated at the Texas Secretary of State.

You tell us what type of documents, how many documents and for what country you need documents filed.

You download off our website
our Texas apostille order form
to complete.

You check out our apostille pricing on our website or on our order form.

You email or mail us the completed Texas apostille order form.

You mail your original documents and a prepaid return shipping
label or envelope to us.

We rush file your documents at
the Texas Secretary of State office
in downtown Austin, TX.

We mail back all the documents
that you sent us along with the
new certificates to any place in
the world that you want.

You’re so overwhelmed with happiness from hiring us that you refer every person and company you know to Apostille Texas.

Texas Apostille &
Authentication Process

You contact us and say you
need a document apostilled or authenticated at the Texas Secretary of State.

You tell us what type of documents, how many documents and for what country you need documents filed.

You download off our website
our Texas apostille order form
to complete.

You check out our apostille pricing on our website or on our order form.

You email or mail us the completed Texas apostille order form.

You mail your original documents and a prepaid return shipping
label or envelope to us.

We rush file your documents at
the Texas Secretary of State office
in downtown Austin, TX.

We mail back all the documents
that you sent us along with the
new certificates to any place in
the world that you want.

You’re so overwhelmed with happiness from hiring us that you refer every person and company you know to Apostille Texas.

Texas Apostille &
Authentication
Services Pricing

Same Business Day
Apostille Service

Four Business Day
Apostille Service

All Texas Secretary of State filing fees included in the price.

Money back guarantee if we don’t attempt to file your documents in the time frame you paid for.

Courier of all your documents to any shipping center (return shipping costs not included).

Filing status updates by email or text.

We’re based in Austin, TX, so no middleman for you to go through.

Phone and email support seven days a week.

Additional documents filed at the same time only $60 each.

For large bulk Texas apostille and Texas authentication orders of twenty or more documents rush filed at the same time the per document Texas apostille service or Texas authentication service filing cost drops to $60.00 (including the first document filing cost) for every document that you need Texas apostilled or authenticated.

20 documents x $60/each = $1,200
30 documents x $60/each = $1,800
40 documents x $60/each = $2,400
50 documents x $60/each = $3,000

All State of Texas apostille and authentication document filing fees are included in this high volume discount pricing.

We can handle thousands of Texas apostille courier filings per month, so don’t be shy and give us a try.

Yes, we know that rhymed quite nicely.

Unlike most document authentication service filing companies we don’t mark up one red cent the return shipping costs or roll it into an all-inclusive price that drains more money from your wallet.

We Customize
To Your Needs

We customize everything to your needs, no generic cookie cutter apostille document packages for you.

When Apostille Texas mails your documents back to you, your company or to wherever in the world you want us to ship your documents back.

You get to choose what shipping courier service you want to use and how fast you want your documents to be delivered back to you.

You will need to purchase a prepaid return shipping label at any local USA shipping or mail store or you can go to www.UPS.com, www.FedEx.com, www.dhl.com or www.USPS.com to create, purchase, and download a prepaid return shipping label.

On your prepaid return shipping label you can go ahead and list the sender’s address from our Austin, TX mailing address.

Then you can either mail or email us the prepaid return shipping label (you will be able to download a PDF of the shipping label from any of the courier websites) along with the documents that you want us to Texas apostille or Texas authenticate for you or your company.

We highly recommend you don’t use the USPS (United States Postal Service) to send documents to us or to return documents back to you.

Trust us when we say you don’t want USPS to lose your original and one of kind personal, business, or corporate documents just to save a few measly bucks.

Our office can accept and sign for your document deliveries Monday through Friday any time after 8:30am in our Austin, TX office.

You can also stop by our office and drop-off your documents at the receptionist area between the hours of 9am-5pm if you live in the Austin metro area. 

You must print out and complete our apostille order form beforehand and include it along with the documents that you drop-off with our receptionist

Please note the cut-off time for us to provide same business day Texas apostille services or Texas authentication services on your documents is noon CST.

So please drop your documents off at our office by the noon deadline otherwise your documents won’t be filed until the next business day.

Time Machine Fast
Apostille Service
When Tomorrow
Is Too Late

We always recommend to plan ahead, but in some circumstances for law firms, large international corporations, mergers and acquisitions deals, adoption filings, court proceedings and immigration dealings that conduct business in another country even the earliest overnight delivery options with the big three shipping companies will be too late for your emergency situation.

For example, let’s say it’s a Monday and you realize you need some important documents apostilled in Texas for yourself or your company and you live or your office is based in Houston, TX.

You need the documents back by the next day (Tuesday) so you overnight the documents to us here in Austin, TX and we receive and rush file them for you on Tuesday.

The problem is you need the documents in your hands by Tuesday night and the earliest FedEx/UPS could get it to you in Houston would be Wednesday morning by 8:30am.

Our time machine fast Texas apostille service means we’ll fire up our Back to the Future DeLorean Machine and right from the steps of the Texas Secretary of State’s building we’ll time travel (drive) your documents right to your home or office’s door step that very same day or night.

Below we have the thirty largest populated cities in Texas listed on a 3-D map and the total cost for Apostille Texas to same day courier your legal documents directly to you or your company from downtown Austin, TX.

Please note the top thirty most populated Texas cities listed on this map doesn’t include Round Rock, TX because it’s a suburb of Austin.

Austin to Plano – $450

Austin to Dallas – $425 

Austin to Fort Worth – $400 

Austin to Houston – $400 

Austin to San Antonio – $200 

Austin to El Paso – $1,200 

Austin to Corpus Christi – $450 

Austin to Laredo – $500 

Austin to Amarillo – $1,100 

Austin to Abilene – $500 

Austin to Waco – $200 

Austin to Arlington – $425 

Austin to Lubbock – $750 

Austin to Garland – $425 

Austin to Irving – $425 

Austin to Grand Prairie – $400 

Austin to Killeen – $175 

Austin to Pasadena – $400 

Austin to Mesquite – $425 

Austin to McKinney – $475 

Austin to Carrollton – $450 

Austin to Frisco – $450 

Austin to Beaumont – $500 

Austin to Denton – $450 

Austin to Midland – $700 

Austin to Odessa – $725 

Austin to Wichita Falls – $600 

Austin to Richardson – $450 

Austin to McAllen – $650 

Austin to Brownsville – $700 

The apostille courier travel fees listed above do not include any expedited Texas apostille certificate or Texas authentication certificate filing costs, just the Austin, Texas courier travel costs.

This apostille courier pricing is for a normal business week (Monday-Friday) and leaving Austin, TX by no later than 5:00pm when the Texas Secretary of State office closes.

All other cities in Texas not listed as well as Oklahoma, Louisiana, Arkansas, and New Mexico we can provide “drive through the night” courier document and package services to you or your clients.

Please call or email us to get an exact apostille courier quote for those cities and states.

As comedian Bill Murray famously says in the classic movie ‘Ghostbusters’, “Twenty four hours a day, seven days a week, no job is too big, no fee is too big!”

We couldn’t have said it any better ourselves about our apostille courier services and company philosophy toward our worldwide customers.